Hubble Space Telescope Call for Proposals for Cycle 13

Chapter 5:
Data Rights
and Duplications

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5.1 Data Rights
5.2 Policies and Procedures Regarding
Duplications
    5.2.1 Duplication Policies
    5.2.2 How to Check for Duplications

5.1 Data Rights

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Observers have exclusive access to their science data during a proprietary period. Normally this period is the 12 months following the date on which the data, for each target, are archived and made available to the investigator after routine data processing. At the end of the proprietary period, data are available for analysis by any interested scientist through the HST Archive.

Proposers who wish to request a proprietary period shorter than one year (3 or 6 months), or who are willing to waive their proprietary rights altogether, should specify this in the proposal (see Section 8.7). Because of the potential benefit to the community at large, particularly (but not exclusively) in the case of snapshot programs, proposers should give this possibility serious consideration (it is one of the selection criteria; see Section 6.2).

Data taken under a GO pure parallel program (see Section 4.2.2) will have zero proprietary period. Data taken under the GO Treasury Program (see Section 3.2.4) will have no proprietary period, although brief proprietary periods may be requested, if they will enhance the public data value.

If you request a shortened proprietary period, then you should explain the benefits of this in the `Special Requirements' section of the proposal (see Section 9.3). Proprietary periods longer than 12 months may on rare occasions be appropriate for long-term programs (see Section 3.2.3). Requests for data-rights extensions beyond 12 months must also be made in the `Special Requirements' section of the proposal (see Section 9.3); such requests are subject to panel and TAC review and approval by the STScI Director.

5.2 Policies and Procedures Regarding
Duplications

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Special policies apply to cases in which a proposed observation would duplicate another observation already obtained with HST, or currently in the pool of accepted HST programs.

5.2.1 Duplication Policies

An observation is a duplication of another observation if it is on the same astronomical target or field, with the same or a similar instrument, with a similar instrument mode, similar sensitivity, similar spectral resolution and similar spectral range. It is the responsibility of proposers to check their proposed observations against the catalog of previously executed or accepted programs.

If any duplications exist, they must be identified in the `Observation Summary' section of the proposal (see Section 8.15), and justified strongly in the `Justify Duplications' section of the proposal (see Section 9.5) as meeting significantly different and compelling scientific objectives.

Any unjustified duplications of previously executed or accepted observations that come to the attention of the peer reviewers and/or STScI could lead to rejection during or after the Phase I deliberations. Without an explicit review panel or TAC recommendation to retain duplicating exposures, they can be disallowed in Phase II. In these cases, no compensatory observing time will be allowed and the associated observing time will be removed from the allocation.

ACS Duplications of WFPC2 or STIS imaging

ACS has imaging capabilities superior to WFPC2 and STIS for many purposes. Nonetheless, ACS proposers should note any duplications of previously approved or executed WFPC2 or STIS imaging exposures that lie in their fields, and justify why the new ACS observations are required to achieve the scientific goals of the project.

Snapshot Targets

The following policies apply to snapshot targets, in addition to the duplication policies already mentioned:

• Snapshot targets may not duplicate approved GO or GTO programs in the same cycle.
• Snapshot observations may not be proposed that duplicate snapshot observations that were approved in Cycle 12, independent of whether or not they have executed.
• Snapshot targets may be proposed that duplicate snapshot observations that were approved in Cycles 11 or earlier, if they have not yet executed. If the previously approved observation executes after the Phase I deadline, then the new observation will be disallowed (unless there is an explicit panel/TAC recommendation to retain the exposure even if it is a duplication).

GTO Observations

Under NASA policy, GTO programs (see Section 3.10) are protected against duplication by GOs. Proposed GO observations that are judged to infringe upon this protection will be disallowed. However, the duplication protection is as specifically defined above; entire classes of objects or broad science programs are not protected. The GTOs are entitled to revise their programs after each cycle of GO selection, but they in turn may not duplicate previously approved GO programs. GTOs may not modify their programs in the time interval between the publication of the GTO/GO catalog in each cycle and the final submission of the Phase II GO programs selected for that cycle. The protection of each observation is in force throughout its proprietary data-rights period (see Section 5.1) and then expires.

Early-Acquisition Images

Occasionally it may happen that a proposer requests an early-acquisition image (see Section 5.2.1 of the HST Primer) that is already in a GTO program, and would be protected according to the NASA policies outlined above. If an early-acquisition image is determined to be in conflict with a protected GTO image, then the GO-requested image may still be permitted, but may be used only for acquisition purposes.

5.2.2 How to Check for Duplications

To check for duplications among the observations that you wish to propose, please use the tools and links on the MAST Web Page. Use one of the following three options:

• Use the HST Duplication Checking Web Form.
• Use the Duplication Check Screen in Starview, which is available for download from the Starview Web Page (see also the introductory text in Section 7.2.1 of the HST Primer).
• Use the Planned and Archived Exposures Catalog (PAEC). It contains summary information about exposures in ASCII format and can be browsed with any text editor. It is normally updated monthly, but will be kept fixed between the release of this Call for Proposals and the Phase I deadline.

Please make sure that you are either searching in the HST duplication table (automatic if you use the Duplication Checking Web Form or the Starview Duplication Check Screen) or the PAEC. Other archive tables, such as the science table or the ASCII format Archived Exposures Catalog (AEC) do not include exposures that have been approved but have not yet executed, and are therefore not suitable for a complete duplication check.

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