Hubble Space Telescope Call for Proposals for Cycle 13
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2.1 The Proposal Process: Phase I and Phase IIChapter 2:
Proposal Submission Policies
2.2 Deadlines
2.3 Who May Submit
2.3.1 Principal Investigator and Co-Investigators
2.3.2 ESA Scientists
2.3.3 Student PIs
2.4 Institutional Endorsement of GO/AR Proposals
2.5 Funding
2.6 Proposal Confidentiality
2.1 The Proposal Process: Phase I and Phase II
STScI manages the review of HST proposals and carries it out in two phases.
In Phase I, proposers submit a scientific justification and observation summary for peer review. The Review Panels and Telescope Allocation Committee (TAC) recommend a list of programs to the STScI Director for preliminary approval and implementation (see Chapter 6). This Call for Proposals focuses on Phase I policies and procedures. Separate documentation is available for Phase II.
In Phase II investigators with approved Phase I proposals must provide complete details of the observations in their proposed observing program. This allows STScI to conduct a technical feasibility review, and to schedule and obtain the actual observations. Programs are not fully approved until after submission of an acceptable Phase II program. In addition to this, Phase II investigators may do the following:
- Eligible investigators who request funding must submit detailed budgets (see Chapter 12).
- Interested, eligible investigators can submit an Education/Public Outreach (E/PO) proposal (see Chapter 11).
2.2 Deadlines
Cycle 13 has the following deadlines:
- Phase I proposals: Friday January 23, 2004, 8:00 pm EST.
- Education/Public Outreach proposals: Friday August 20, 2004, 5:00 pm EDT.
The deadlines remain to be determined for:
The deadline for these submissions, which will be announced in the notification letter to proposers with approved programs, is likely to be in mid-May 2004.
2.3 Who May Submit
Scientists of any nationality or affiliation may submit an HST proposal. Endorsement signatures are not required for Phase I observing proposals (unless required by the regulations of the proposing institution).
2.3.1 Principal Investigator and Co-Investigators
Each proposal must have only one Principal Investigator (PI). Any other individuals who are actively involved in the program should be listed as Co-Investigators (CoIs). The PI is responsible for the scientific and administrative conduct of the project, and is the formal contact for all communications with STScI.
Proposals by non-U.S. PIs that have one or more U.S. CoIs must designate one of the U.S. CoIs as the `Administrative PI' (see Section 8.13). This person will have overall oversight and responsibility for the budget submissions of the U.S. CoIs in Phase II.
All proposals are reviewed without regard to the nationalities or affiliations of the investigators.
2.3.2 ESA Scientists
An agreement between NASA and ESA states that a minimum of 15% of HST observing time (on average over the lifetime of the HST project) will be allocated to scientists from ESA member states. It is anticipated that this requirement will continue to be satisfied via the normal selection process, as it has been in previous cycles. In order to monitor the allocation to scientists from ESA member states, affiliations of investigators with ESA member-state institutions should be identified as such in the proposal (see Section 8.12 and Section 8.13).
2.3.3 Student PIs
Observing proposals from student PIs will be considered. The proposal should indicate if the proposed research is part of a doctoral thesis. These proposals should be accompanied by a letter from the student's faculty advisor certifying that
- the student is qualified to conduct the observing program and data analysis;
- he or she is in good academic standing.
This letter from the advisor should be e-mailed before the deadline to student-pi@stsci.edu.
The faculty advisor's statement is not required in cases where a student is listed in the proposal as a CoI.
2.4 Institutional Endorsement of GO/AR Proposals
STScI does not require the signature of an Authorizing Official (AO) on GO/AR proposals in Phase I. However, some institutions do require AO approval of all submitted proposals. It is the responsibility of each PI to follow all applicable institutional policies concerning the submission of proposals.
2.5 Funding
Subject to availability of funds from NASA, STScI will provide financial support for U.S. PIs and CoIs of approved Cycle 13 programs. Budgets are not due in Phase I, but are required in Phase II from successful proposers. Details of the STScI Funding Policies (including the definition of the term `U.S. Investigators') are outlined in Chapter 12.
Median awards for Regular AR and Theory proposals have been about $50,000. For reference, 41 Regular AR and 10 Theory proposals were approved in Cycle 12.
ESA does not fund HST research programs. Therefore, successful ESA member-state proposers should seek any necessary resources from their respective home institutions or national funding agencies. ESA observers do, however, have access to the data-analysis facilities and technical support of the staff of the ST-ECF (see Appendix A.2), in addition to those of STScI.
2.6 Proposal Confidentiality
Proposals submitted to STScI will be kept confidential to the extent allowed by the review process described in Chapter 6. For accepted proposals, the scientific justification section of the proposal remains confidential, but other sections become publicly accessible, including PI and CoI names, project titles, abstracts, description of observations, special scheduling requirements, and details of all targets and exposures. Phase II programs submitted for approved proposals become publicly accessible in their entirety.
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Space Telescope Science Institute http://www.stsci.edu Voice: (410) 338-1082 help@stsci.edu |
