Space Telescope Science Institute  Chapter 7:  Guidelines and Checklist for Phase I Proposal Preparation  7.2 Proposal Preparation Checklist

7.1 General Guidelines


7.1.1 Deadline

The deadline for proposal submission is Friday January 23, 2004, 8:00 pm EST.

Please submit well before the deadline if possible, to avoid possible last-minute hardware or overloading problems, or network delays/outages. Late proposals will not be considered.

As the APT has been in use for only one year, we strongly recommend that proposers start preparing their proposals early in order to give themselves enough time to learn the APT. However, APT will not be made available/released for Cycle 13 Phase I use until December 3, 2003. If you need a version prior to the formal release, please send your request to the STScI help desk, help@www.stsci.edu.

Questions about policies and technical issues should be addressed to the STScI Help Desk (see Section 1.5) well before the deadline. While we attempt to answer all questions as rapidly as possible, we cannot guarantee a speedy response in the last week before the deadline.

7.1.2 Phase I Proposal Format

Cycle 13 proposals must be submitted electronically. Starting in Cycle 12, a java-based software tool, APT (the Astronomer's Proposal Tools; see Section 1.4.4) is the new interface for all Phase I and Phase II proposal submissions for HST.

The Phase I LaTeX templates that have been in use for many years will not be accepted in Cycle 13.

A Phase I proposal consists of two parts:

Both get submitted to STScI directly from within APT. Note that Student Principal Investigators should also send a certification letter from their faculty advisor (see Section 2.3.3).

Please study Chapter 7, Chapter 8 and Chapter 9 carefully. Please do so well before the submission deadline, to give the STScI Help Desk (see Section 1.5) ample time to answer any questions that you may have about the new procedures.

7.1.3 Page Limits for PDF Attachment

There are page limits on the size of your PDF attachment.

For Large GO proposals (see Section 3.2.2), Treasury GO proposals (see Section 3.2.4) and AR Legacy proposals (see Section 3.4.2) the page limits are:

For all other proposals the limits are:

In relation to these page limits, note the following:


Chapter 7:  Guidelines and Checklist for Phase I Proposal Preparation  7.2 Proposal Preparation Checklist
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