When you first bring up APT, you will have to convert the information in your Phase I proposal, which is an XML file, into a Phase II program format using the "Phase I->Phase II" conversion button on the APT User Interface.
Note the following general instructions and conventions when entering your Phase II information:
If you are unable to use the APT software, please contact your PC (listed in your notification letter) to make other arrangements.
This block contains basic information about the proposal including the Title, Abstract, Category, and Cycle. After converting your proposal from Phase I to Phase II, your Phase II program will have the program information filled out based on your Phase I submission.
The Abstract from your Phase I submission has been included in your Phase II information. Please check this since you may need to update this text based on your final TAC allocation.
If a Phase II submission is not based on a Phase I proposal, please fill in missing information.
This ID will be provided to you by your Program Coordinator.
Unless you have been told otherwise, the Cycle should be 14. Multiple values of Cycle are not permitted.
For those Phase II submissions that are not based on a Phase I proposal, the Category should be selected from one of the following:
GO (General Observer) |
GO/DD (Director's Discretionary time) |
SNAP (snapshot proposals) |
GTO (Guaranteed Time Observer) |
A Category of SNAP is used for "snapshot" programs. By their nature these programs take advantage of otherwise-unused blocks of telescope time for relatively short exposures. SNAP exposures therefore must carry as few restrictions as possible. In particular, Special Requirements should not ordinarily be used with SNAP programs (consult with your Program Coordinator if you feel you need to do so). Also, less-restrictive guiding is ordinarily used for SNAP exposures because that is adequate for short exposures and because that helps extend FGS lifetimes. Some special policies apply to SNAP programs. In particular, STScI will not repeat failed SNAP exposures.
For pure parallel proposals (see 6.2 Pure Parallels), check the "Parallel" checkbox next to the Proposal Category in the Proposal Information form. Please note that SNAP/PAR is not a valid proposal type.
You must choose supported. If the observing modes normally offered by STScI to GOs do not meet the needs of your program, please contact your Program Coordinator.
This information is required with pure parallel proposals.
The Parallel_Pointing_Tolerance gives the maximum acceptable variation in pointing at the parallel aperture during a parallel visit. The units are arcsec but must be explicitly stated. The number must be non-negative (e.g., 10). This will normally be set to the maximum pointing change that still allows exposures taken at slightly different pointings to be combined later during data analysis.
These four sections are needed for STScI to execute your program properly. Not all questions will need to be answered by every observer, and note that the answers to these questions will be made public. As with the Abstract, please review this text to make certain the information is correct.
Provide a detailed description of your observing plans. Text from your Phase I proposal has been inserted, but it will need updating based on your final TAC allocation and on details worked out in Phase II.
Provide an explanation for any real-time or special scheduling requirements, if they have been requested. Information from your Phase I proposal has been inserted, but it is possible that the text will need updating based on your final TAC allocation, to include the details worked out in Phase II, and to remove any special calibration requirements (see below).
Provide a justification for any special calibrations required for your program, if requested.
Provide any additional comments that you feel STScI needs to know in order to properly implement your program.
These sections contain the names of the Principal Investigator (PI), all Co-Investigators1 (CoI), and their institute affiliations. This information comes from your Phase I proposal submission. If one of the Co-Investigators (or another individual) is to serve as the contact for a program, then the Contact keyword box should be checked. The Contact is the person the Principal Investigator has designated to receive all (non-budgetary) questions/information on the program and to be the official voice for the team. Only one person may be designated as the Contact. Once designated, only the Contact may make Change Requests so that conflicting requests are not made.
If any of the Investigators have changed addresses between the Phase I and Phase II submissions (or any time after the Phase I submission), please contact your Program Coordinator with the updated address. You cannot use the Phase II submission to implement address changes.
For Phase II submissions that are not based on a Phase I proposal, please fill in the information accordingly.
Chapter 3: Fixed and Generic Targets and Chapter 4: Solar System Targets describe how to fill out the Target Lists.
Chapter 5: Visits, Exposures and Exposure Groups of this document describes how to fill out the Visit and Exposure Specifications. Instructions for submitting parallel observations are given in Chapter 6: Parallel Science Exposures, and the detailed, instrument-specific parameters are described in Part II: Supported Science Instruments.
1The number of CoIs is limited to 99.
Space Telescope Science Institute http://www.stsci.edu Voice: (410) 338-1082 help@stsci.edu |